Graduate Studies Forms and Reports
Please find below links to forms and reports that are specific to Graduate Studies current students at Maynooth University.
Maynooth University Graduate Studies Office
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Funded Postgraduate Research Student Pack - for current research students only
Funded Postgraduate Research Students
All funded research students who are funded under Hume Doctoral Awards, MU Doctoral Scholarships, IRC, SFI, HRB, and any external funding managed by the Maynooth University Research Development Office, should complete the Funded Research Student Pack:
and return to Graduate Studies fundedresearchstudent@mu.ie. Payment will not be authorised until the Pack is returned.
Students funded through Graduate Teaching Studentships or personal grants such as SUSI or Social Welfare funding do not need to compete the Funded Research Student Pack.
The Funded Research Student Pack comprises four forms:
Form A: Research Agreement for Funded Research Students: in the case of funding through a personal scholarship such as Hume Doctoral Awards, MU Doctoral Scholarships and IRC, the student and the supervisor must complete and sign Form A. In the case of funding through a research grant managed by the supervisor, the supervisor must complete Form A prior to the student signing.
Form B: Research Stipend Form for Funded Research Students Form B: the Research Stipend Form for Funded Research Students must be completed by the student. If the student is paid directly through a research grant managed by the supervisor, the student should speak to the supervisor regarding the funding process. For further information please contact: graduatestudies@mu.ie.
Form C: Section 193 Revenue Form (Scholarship Tax Exemption): all students in receipt of a stipend must complete Form C. Stipend payments cannot be made otherwise. All students must have an Irish PPS number. Foreign social security numbers cannot be accepted. Please contact international.office@mu.ie for advice on applying for an Irish PPS number.
Form D: Researcher Undertaking: the undertaking ensures that MU complies with National IP Protocol (http://www.knowledgetransferireland.com/ManagingIP/KTI-Protocol-2016.pdf) as demonstrated by requirement 2 of the National IP Management Requirements.
Scholarships with a Fees Component
For scholarships with a fee component (excluding Hume Doctoral Awards, MU Doctoral Scholarships and IRC), the supervisor must complete the online form and indicate the appropriate Business Unit. Further details: https://www.maynoothuniversity.ie/student-fees-grants/quick-link-forms-documents/postgraduate-fee-internal-transfer-form
FAQ
Obtaining a PPSN
The following are the steps in order to apply if living abroad for the moment but intend to relocate to Ireland for the start of the academic year 2021-22.
1. Print off and complete the Reg 1 form (attached), or this can be found under Temporary Arrangements for PPSN Applications
https://www.gov.ie/en/service/12e6de-get-a-personal-public-service-pps-number/#temporary-arrangement-for-ppsn-applications
2. Photo ID (passport )
3. Proof of address (in own country if you don’t have an Irish address)
4. Documentation or letter or contract from the IRC as proof that you are going to be completing a PhD and will be in receipt of funding.
5. Scholarship Exemption Declaration form (attached) for PhD students, print and complete this, leaving the PPS number blank so that the DEASP can see why you need a PPS number.
6. Your Visa application number
6. Scan and email all of the above to CIS@welfare.ie with a cover note in the email explaining that you are starting your PhD with MU, will be in receipt of a stipend but cannot travel to Ireland at the moment because of travel restrictions.
If the DEASP require any further information from you they will be in touch directly. There is a delay of up to 4 weeks in the process.
GSF1 Initial Meeting Record Form
The GSF 1 form (Initial Meeting Record) formally outlines your individual research programme. As soon as possible after registration, you should hold the initial meeting with your supervisor(s)/supervisory team.
The purpose of the initial meeting is to:
- Provide an opportunity to design a unique, individual programme
- Identify modules that will enhance the student’s research programme
- Identify modules that the student will take in year one
- Agree a calendar of meetings
- Ensure the student has attended the induction programme
- Ensure that the student is aware and agrees to the University regulations and policies
The IMR is signed by you and your supervisor and then approved by the DRSPC. A copy should be kept by you and your supervisor and stored in the department, but the original is sent by the department to the Dean of Graduate Studies. This record will inform the Annual Progress Review subsequently carried out by the student’s DRSPC.
Details of the agreed programme are recorded in the IMR which is approved by the DRSPC. The IMR is forwarded by the DRSPC to the GS by the end of October/February, or within four weeks after first registration for students registering outside of standard registration times, for inclusion in the student record system. The IMR informs the Annual Progress Review subsequently carried out by the student’s DRSPC.
GSF2 Annual Progress Review Form
Part A deals with the student’s research activities, outputs, and progress, as well as supervisor’s comments. The student should complete this part of the form in consultation with their supervisor. The supervisor completes their part and submits Part A of the form to the DRSPC.
Part B allows the student to provide feedback on supervisory and departmental support. Part B is directly sent to the DRSPC.
The DRSPC’s recommendations are recorded in the Annual Progress Review Form and a report is returned to the Graduate School.
GSF3 Research Student Transferable Module Form
The GSF3 form (Research Students: Registering for Modules Outside of your Home Department) should completed by student taking a PhD module in MU, module not on student’s departmental programme.
GSF4 Gain Accreditation for Inter-Institutional Module Form
The Gain Accreditation for Inter-Institutional Module GSF 4 form should be completed by students taking a credited module outside MU.
GSF5 Research Masters and PhD Credit Waivers and Course Variations Form
The GSF 5 form should be completed by students who wish to receive a waiver on a module they have already completed or wish to change the balance of minimum credits required i.e. wish to take 20 subject specific credits and 10 transferable credits instead of 15/15.
Additional forms available on Registry website
Additional forms available on Registry website:
R1 Postgraduate Withdrawal or Suspension Request Form
R2 Lapsed Postgraduate Education
Student must complete this form if they have not suspended and wish to return to study: should be very rare.
R4 Postgraduate Extension Request Form
Student must complete this form if their study extends beyond the normal maximum period: should be very rare.
GSF7 Application for Postgraduate Occasional Student Admission
Maynooth University welcomes applications from occasional students who wish to study a postgraduate specific module(s) for a semester. Please note that as an occasional student you are not on a programme leading to any other award of this University.
If you are interested in studying as a Postgraduate Occasional Student, it is important you contact the relevant departments(s) to ascertain which module(s) you are interested in registering for. You should also contact the Fees Office to ascertain what Fees are applicable to you before applying.
form
GSF8 PhD Transfer application
The GSF 8 form is intended for candidates who have already commenced a postgraduate research programme in another institution and who wish to transfer to Maynooth.
GSF9 Research Student Final Semester Fee
Research students who have completed the normal period of registration and who need some extra time to finalise and submit may avail of a one semester registration at a reduced rate of EU €1,000/Non EU €2,170 plus student levy, with permission from the Dean of Graduate Studies. Students must have paid the full continuation fee & student levy due prior to applying for a Final Semester Fee. If they submit by the approved submission date, the Final Semester Fee will apply.
The Final Semester Fee of EU €1,000/Non EU €2,170 plus student levy is available only once to PhD/Professional Doctorate students for a minimum of four years of full time or six-years of part time study; or for a Research Masters students for a minimum of two years of full-time or three years of part-time study. The fee will be valid for one semester (eg: those who would normally submit in October would have until February 28; those submitting in February would have until October 31).
GSF9 Final Semester Fee
GSF10 Transfer Request from a Research Masters to PhD Register
In exceptional circumstances a student who is registered for and pursuing a Research Master’s degree may petition transfer to the PhD register. The student must submit the GSF10 form (Transfer Request from a Research Masters to PhD Register) along with the signatures of supervisor and DRSPC (Departmental Research Student Progress Committee) to the Graduate Studies Office for approval by the Dean of Graduate Studies. All approvals will be noted by the Graduate Education Committee.
GSF11 Non-Maynooth University Students Application for Registration as a Structured Visiting Postgraduate Student
If you are a student from another unviersity and you wish to attend a module in Maynooth University, please complete the