Microsoft Teams is a chat-based workspace and a digital hub for teamwork and collaboration. It brings people, conversations and content together in one space. Teams is currently being rolled out as the replacement for your departmental share (peach drive) and is safely & securely accessible via the Office 365 web portal or various apps - available
To get you up to speed quickly, a Cheat Sheet for Microsoft Teams is available.
Teams have been automatically populated with data from Moodle, meaning all modules should now have a matching Team. Teaching staff have been made ‘owners’ of the Team, with the students as ‘members.’ These Teams will appear automatically for you in the Teams app.
For MU specific guides, please read the following :-
Impromptu Meeting - Meet now with Microsoft Teams - for all
Organise an online class with Microsoft Teams - for educators
Join an Online Class with Microsoft Teams - for students-updated
Organise an online meeting with Microsoft Teams - for all
How to add a Guest to a Team - for all
How to join a Teams Online meeting - for guests
To get an overview of Teams, read the following guide from Microsoft. To get started creating your Teams and associated channels, view the following video.
Benefits of using Teams
- Secure access and storage of your data, anywhere in the world
- Collaborate like never before - organize teams, have real-time conversations, share files, plan projects, schedule tasks and much, much more.
- Present material via video/audio, applications, e.g., Powerpoint, via screenshare
When should I use Teams?
Save files in a Team if you want to share ownership and permissions with a wider group, section or department.
Before creating a Team
- Choose a departmental naming convention, implement and enforce it. For example, [Dept] – Admin, [Dept]– all-staff, [Dept/Section] – [project title] etc.
- Appoint two owners to each Team, in case one is unavailable. Owners have full administrative rights for a Team.
- Agree a structure for the Team, reflective of your departmental work practises/work flow. As a recommendation, create a single, department wide Team, and create channels within teams per project and/or collaboration topic. It is also possible to create Teams per section/research group, or any time you require a shared collaborative space, for one or more people.
Uploading Files to Teams
If you have a large number of files to upload, we recommend uploading 100 or fewer at a time if using drag and drop into the Teams 'Files' window. (Chrome is the recommended broswer for this purpose.) Filenames may have to be revised for invalid characters if present : “*:<>?/\|
The maximum filesize for Teams is 15GB for an individual file.
OneDrive versus Teams - where should I store my data?
OneDrive - Save your documents here if:
- You don’t plan on sharing them at all or if you plan to share files individually
- You can’t identify a team site where your document belongs
Teams - Save your documents here if:
- You want to share ownership and permissions with a wider team group
- Document is relevant to a new or existing team or ongoing project
Can I collaborate with external, non Office 365 users? (Guests?)
Guests can be added by a Team owner (the person who created the Team or someone they delegate to) simply by adding their email address. Please note, guests will have access to all Team content - files and conversations.
For more information and some excellent video tutorials, please visit the official Microsoft Teams YouTube channel.
Voice/video calls, online meetings & classes
Microsoft Teams can be used for all of the above. A detailed guide can be found here.