Microsoft Teams Breakout Rooms is still in preview; what you see at present is not the final version of this functionality, and so the official release may differ in feature availability. You must be using the most up to date version of the Teams desktop application to make use of this functionality. To check your Teams app for updates, select the user icon in the upper right of the app and select 'Check for updates'. A guide has been provided below to enable meeting organisers to facilitate Breakout Rooms as quickly and as hassle free as possible; all Breakout Rooms functionality is not covered in this guide.
If you do not yet have access to the Breakout Room functionality mentioned above, please use one of the options below to employ a workaround for this functionality:
If you require three breakout rooms with five people in each room, schedule three meetings in your calendar, in addition to the main meeting, e.g. Group Meeting A, Group Meeting B, etc. Invite the group participants to relevant group meetings, e.g. Student A, B, C, D and E will be invited to Group Meeting A, etc.
Moodle Course Space
Moodle course spaces are automatically created in Moodle for all subjects and modules offered by the university in a given academic year. There's one space created for each subject, but to facilitate multiple teaching, there may be multiple spaces created for a given module. Each instance of a module runs over a given period (Semester 1, Semester 2, Summer, or Year-Long), and some instances are sub-divided into class groups. A Moodle course space is created for each unique combination of module code, semester, and group.
Students are automatically enrolled into their appropriate Moodle course spaces. Lecturers are assigned to Moodle course spaces by their departments. Different departments choose to manage this process in different ways, your departmental administrator will be able to advise you on your department’s practices.
A special academic-type Team is automatically created in Microsoft Teams for each course space in Moodle. The membership of these Teams is synchronised with Moodle. Each user enrolled into a Moodle Course Space with the role Lecturer will be added to the matching Team as an owner. Users enrolled in the Moodle Course Space with any other role will be added to the matching Team as Members.
Save your documents to OneDrive if:
- you don’t plan on sharing them at all or if you plan to share files individually and on a short term basis.
- you can’t identify a team site where your document belongs
Save your documents to Teams if:
- you want to share ownership and permissions with a wider team group
- document is relevant to a new or existing team or ongoing project
A guest is anyone outside of Maynooth University with an email address. If you wish to share documents and/or collaborate with someone outside of MU, consider setting up a team and inviting the external user as a guest to that team. Guests can be added by a Team owner (the person who created the Team or someone they delegate to) simply by adding their email address. Guests will have access to all Team content - files and conversations. A guest can:
- Create a channel (if enabled by the team owner)
- Participate in a private chat
- Participate in a channel conversation
- Post, delete and edit messages
- Share a channel file
- Upload, edit and collaborate on documents
Review the following MU-specific guides for more information:
Microsoft Teams can be used for all of the above. A detailed guide can be found here.
Whether you wish to make a quick call to a colleague, arrange a more formal meeting, schedule a class or meet for a virtual coffee - Teams meetings are the way to go. Review the following MU-specific guides for further information:
Teams Online Meetings vs Teams Live Events - which option should I choose?
If the expected audience involves 300 or less attendees, a Teams Online Meeting is the recommended delivery format for a meeting, event or other online meeting scenario, instead of a Live Event. There are separate guides available for scheduling a Teams Online Meeting, at the following location: https://www.maynoothuniversity.ie/it-services/microsoft-teams.
What is a Teams Live Event?
A Microsoft Teams Live Event enables the user to broadcast video and other content to a large audience of more than 300 and up to 10,000 attendees. The live event can be recorded for viewing, sharing, and archiving after the event has taken place. A Live Event is a one-to-many communication format; the host of the event broadcasts the communication and the audience primarily views the content being broadcast.
There are various event group roles involved in a live event:
- Organiser: schedules the event, assigns roles to event team members, selects a production method, configures event options and invites the attendees
- Producer – responsible for the video input, queueing the content and overall, ensuring the event runs to plan against the expected timeline
- Presenter – presents audio, video and/or screen shares to the intended audience (only available in Live Events produced in Microsoft Teams)
- Attendee – views the video output live or via a media player after the event has been recorded and published, and can participate in Q&A once the organiser has configured this option
Can I broadcast to a public audience?
A Live Event can be broadcast to specific people/groups, organisation-wide or publicly to those outside of the University. The ability to broadcast to a public audience is not automatically available to all those with a MU account. If you wish to broadcast to a public audience, please contact IT Services by emailing email@example.com.
Live Events Resources: