Microsoft Teams is a chat-based workspace and a digital hub for teamwork and collaboration. It brings people, conversations and content together in one space. Teams is currently being rolled out as the replacement for your departmental share (peach drive) and is safely & securely accessible via the Office 365 web portal or various apps - available here.
To get you up to speed quickly, a Cheat Sheet for Microsoft Teams is available.
To get an overview of Teams, read the following guide from Microsoft. To get started creating your Teams and associated channels, view the following video.
Benefits of using Teams
- Secure access and storage of your data, anywhere in the world
- Collaborate like never before - organize teams, have real-time conversations, share files, plan projects, schedule tasks and much, much more.
- Present material via video/audio, applications, e.g., Powerpoint, via screenshare
When should I use Teams?
If you need a shared project or workspace, storage location, or any shared space between one or more people, consider creating a Team. Save files in a Team if you want to share ownership and permissions with a wider group, section or department.
Before creating a Team
- Choose a departmental naming convention, implement and enforce it. For example, [Dept] – Admin, [Dept]– all-staff, [Dept/Section] – [project title] etc.
- Appoint two owners to each Team, in case one is unavailable. Owners have full administrative rights for a Team.
- Agree a structure for the Team, reflective of your departmental work practises/work flow. As a recommendation, create a single, department wide Team, and create channels within teams per project and/or collaboration topic. It is also possible to create Teams per section/research group, or any time you require a shared collaborative space, for one or more people.
Uploading Files to Teams
If you have a large number of files to upload, we recommend uploading 100 or fewer at a time if using drag and drop into the Teams 'Files' window. (Chrome is the recommended broswer for this purpose.) Filenames may have to be revised for invalid characters if present : “*:<>?/\|. The maximum filesize for Teams is 15GB for an individual file.
Voice/video calls, online meetings & classes
Microsoft Teams can be used for all of the above. A detailed guide can be found here.