Please carefully consider these points before your book:
- Rooms in Student Residences are offered on a full 7 days per week basis for the full academic year (or the full duration of your Licence) as normal - this includes all holiday or "no teaching" weeks like Christmas or reading weeks for example.
- Please note that Residents will not be able to host visitors to their apartment from outside the Campus residential community - no overnight guests and no daytime casual guests and all guests (including those from other Campus Apartments) must be kept to a minimum and agreement sought and recieved from the other residents of the apartment.
- Consider whether a community environment where shared kitchens and (in some room types) shared bathrooms, will meet your needs ?
- Choose your preference of apartment type after you have carefully read the information on the different types of accommodation available and the costs associated to living on campus.
- All apartments are non-smoking. Therefore smoking is not permitted in the living areas or bedrooms of the apartments, or in the hallways of the buildings. If you smoke, you will have to do so in the open air outside and away from the buildings - open windows may allow smoke into the apartments so keep clear of the buildings when smoking. Smoking "out the window" is not allowed. Matches, lighters and any other naked flame makers are not allowed in the residences.
- Campus accommodation is not a suitable environment for children, and so no children cannot be accommodated (under17yrs )
- Diversity: Apartments are mixed and you can expect to live with or near students of any gender, any nationality, any age, any course and at any stage of their course. However using allocations by student category, rooms (in general) are offered according to student categories and as far is possible most rooms for postgraduates are together for example as are First Years.
- Some students may wish to live on campus because of the impact of a medical, welfare or mobility issue. Further details for students is available here.
- Do your financial planning in advance, taking into account that you are charged for 7 days a week for the full academic year. Payment dates and rates This year and because booking is likley to be in September after the CAO Round 1 Offers are made, there will be a very short time interval between the day to book, the day the first instalment of fees fall due and the day of your move in. All may happen possibly within one week or shorter. Please arrange your funding well in advance so that you have time to draw down loans or make transfers from accounts to your Bank Card account, bearing in mind that all payments will be made online via Bank Card only (no ebank transfers, cash, cheques or invoices can be accepted).
- Refunds for periods of absence from your room will not be considered or given. Once you book and agree your Licence to Reside you have committed to a fixed term of occupancy and will be liable for the full term of occupancy booked whether present or absent. Those who give notice of an early departure will be give a "replacement service" so that we can try to find a replacement for your room so that you can be relieved of the continuing liability to your rent. Usually a replacement can be found and once that student takes over your room and commences to pay rent you will no longer be liable and can recieve a refund if advance Rent payments were made. Please note that the booking fee is never refundable in any circumstances. Please also note that we do not ask or take a "Deposit".
- Living in a community with other students is great and Student Residences will create opportunities for you to meet life long friends. However it can also be very challenging living with people you do not already know and who may have different customs or expectations to you. Think about how ready you are for these challenges and how well you will cope before you book a room. Always keep your bedroom door locked whether present in the room or away.
Booking Form
The booking form will appear on the BOOKING EVENTS page at 10am on the booking date.
As part of the booking process for on-campus accommodation, you will be asked to complete a booking form online. Paper applications, emails or telephone calls will not be accepted or registered as part of the booking process. The format of the application form can be found here .
How the Application form will work on the day
- When the booking form opens it will operate on a first come first served basis.
- The first group of students to click on the form, based on a system generated time and date will be allowed into the booking form.
- Not all students who gain access to the application form are guaranteed to be able to book a room as more bookers will be on the form at that stage than rooms available.
- All other students who click on the link will be placed in a Queuing system behind the first group of bookers. For example if you are number 1 on the queue you are potentially the 101 person to click on the link (as judged by the booking engine).
- Should any of the first group of students not complete the booking, the first students in the Queue will get access to the booking form and so on until all the rooms are booked.
- The chances of booking a room from the Queue are low, especially if you are a higher number.
- Please keep in mind that a room is not booked until you have completed the payment of the booking fee and you have received your Confirmation of Booking email. We get a lot of people saying that they had chosen their room on the form and thought it was now booked only to find that their payment fails or their session times out and someone else then books the room.
I am in the Queue, how will I know when all the rooms are booked?
Once all the rooms are booked a message will appear on the Queuing screen on your browser to advise all rooms are fully booked. Important: It may be the case that this message does not appear on your screen if your browser settings do not allow the message to update or if pop up's are blocked on your internet browser. If this is the case or you are unsure whether to remain in the queue, please use the ASK function to chat with us live or email [email protected] if you have a query. Please do not call the Residence Office during booking as we will be unable to answer.
How will I know if my application was successful?
Once you receive access to the application form and choose a room, you will be given 5 minutes to make payment of the non refundable booking fee of €600. On completion of the payment, a message will appear to advise that the payment was successful. Where a successful payment is made a transaction number will appear on your screen and a confirmation email will be generated to the email address you put on the booking form. Please note that when the booking is complete the timer may still keep counting down. However, once a successful payment has been made and a transaction number received the accommodation is secure. Should you wish to confirm your booking, please log into your self-service accommodation account the login details of which will be in your confirmation email. Important - It is very important to input your email address correctly in order to receive a confirmation email. To ensure that the confirmation email does not go into spam add [email protected] to your contacts.
A full Schedule of Accommodation Fees are available HERE.
Typically Payments by Continuing Students for Accommodation will usually follow the following pattern:
- Booking fee to be paid when the room is booked
- First Instalment two months rent to be paid in full by the due date on your Confirmation of Booking Email and your Licence to Reside.
- Other instalments: All accounts will be configured for monthly pay, however your account will allow you to pay for a semester in advance if you choose to do so.
Other Options for making Payments for Continuing students:
All Rent must be paid in full by the due dates and using only the prescribed payment method.
Some continuing students may prefer to make payments for their accommodation in a pattern that suits their income and may wish to make smaller payments on a more regular basis rather than making one lump sum payment on the due dates. However it is important to be aware that making regular part payments does not change the due dates and all fees must be up to date at the due dates. The License to Reside and our systems allows for this as follows:
- As part of the room administration system each resident has an accommodation account (This is Your Rent Book). This can be accessed online via the Student Portal. The URL for the Student Portal will be given to all bookers in their Confirmation of Booking Email.
- When you log on to your accommodation account there is a statement of your account available to view and print.
- There is also an option to make advance payments as and when you please - this is to facilitate those who wish to pay by semester or less often than monthly. The full amount outstanding at any time will always appear as the amount to pay, however the system will allow you to change that to the amount you are choosing to pay and click on “confirm” which will prompt the payment screen to appear.
- The only accepted method of payment of accommodation fees / Rent is via the Student Portal directly to your accommodation account. Use a bank card to make your payment and then check your statement on your account again to see all your transactions and that the balance outstanding has reduced and is up to date.
- The "Due Dates" for monthly rent are set and communicated to residents at the begining of the Licence. These dates cannot be amended. If your source of funding for your accommodation (e.g. parents salary, your own wages, SUSI, scholarship stipend etc.) does not co-incide with these dates please make advance arrangements to have sufficient liquidity to pay your rent in full and on time to the scheduled "Due Dates".
All fees must be paid in full by the due dates and using only the prescribed payment method. Accommodation fees not paid in full and on time will attract a Breach of Licence to Reside notice which could affect your eligibility to remain on campus or return in future years. It is a term of the Licence that you "save Card details" so that payments can be arranged on your behalf each month by Recurring Card Payment.
Important: Please note there is only one payment method accepted - Online via the Secure Student Portal as confirmed to you in your Confirmation of Booking Email and as per your Licence to Reside. This is a safe online method that instantly applies your payment to your accommodation account / rent book. We do not offer or accept payments in cash, cheque, online banking, bank to bank or any other format - we will never give out the bank details of the university bank account. Payments are more likely to get lost if you use an alternative method and may give rise to a late payment and a breach of your Licence to Reside.
Quiet Zone Continuing Students - The pre booking process for these rooms is operated through an expression of interest form the availability of which will be published on the Booking Links Space on this website. Booking day will be by invitation email to those who expressed an interest and have proved eligibility. Eligibility is strictly managed. Anyone who has a breach of their Licence to Reside at any time in the past will not be able to prove their eligibility. In advance of booking, students for the Quiet Zone will have completed an online orientation for the Quiet Zone as part of the form. Those who are eligible for priority re-booking (those who lived in QZ the previous year with no breaches or complaints from other residents) will be contacted and asked if they wish to re-book rooms in early April. The remaining rooms will be made available to those on the Expression of Interest List on a first come first served basis for booking in late April annually - dates for each year will be posted on the Booking Links Space when available. The "Booking Links Space" can be found on the landing webpage for accommodation https://www.maynoothuniversity.ie/accommodation (this can not be viewed on a phone).
Scéim Chónaithe Continuing Students :
Please find all relevant information here.
General Offering for Continuing Students
This room booking event will be online and first come first served and will be held in late April annually usually at 10am local time on the designated date. Link to book will be opened in the "Booking Links Space"
Sports Continuing Students:
Contact your sports Co-ordinator for information. The booking date for theses rooms will be mid April annually.
Access Continuing Student:
All information can be found HERE. Booking date for these rooms will be mid April annually.
Who is a Continuing Student?
- All students who are in their second or subsequent year of study or part year in an undergraduate or post graduate full time course
- This includes international students who are returning to study for a subsequent academic year (having spent a year studying here previously)
- This includes students who are transferring from another HEI to Maynooth University or St Patrick’s College
- This category also includes students who defer their first year course via the University records Office and/or are returning to a repeat or re-start first year course.
