Microsoft Teams is a chat-based workspace and a digital hub for teamwork and collaboration. It brings people, conversations and content together in one space. 

To get you up to speed quickly, a  Microsoft Teams Quick Start Guide  is available. To get an overview of Teams, view these training videos from Microsoft. To get started creating your Teams and associated channels, view the following video.

Benefits of using Teams

  • Secure access and storage of your data, anywhere in the world
  • Collaborate like never before - organize teams, have real-time conversations, share files, plan projects, schedule tasks and much, much more.
  • Present material via video/audio, applications, e.g., Powerpoint, via screenshare ​

When should I use Teams?

If you need a shared project or workspace, storage location, or any shared space between one or more people, consider creating a Team. Save files in a Team if you want to share ownership and permissions with a wider group, section or department​. 

Before creating a Team

  • Consider creating a channel within a Team instead of creating a new team - is a new team required or is there a more suitable team available to create a channel within instead? For users to collaborate effectively, they need to set-up the right collaboration space. Channels being the main hub of collaboration, Microsoft has made it easier for users to create channels. End-users will now be able to go to + button in the teams and channels list to create a channel, which they can host in a channel of their choice. With the channel creation option elevated to the top, you can now create the appropriate collab space by picking between team or channel. 
  • Choose a departmental naming convention, implement and enforce ​it. For example, [Dept] – Admin, [Dept]– all-staff, [Dept/Section] – [project title] etc.
  • Appoint two owners to each Team, in case one is unavailable. Owners have full administrative rights for a Team.
  • Agree a structure for the Team, reflective of your departmental work practises/work flow. As a recommendation, create a single, department wide Team, and ​create channels within teams per project and/or collaboration topic​. It is also possible to create Teams per section/research group, or any time you require a shared collaborative space, for one or more people.

Uploading Files to Teams

If you have a large number of files to upload, we recommend uploading 100 or fewer at a time if using drag and drop into the Teams 'Files' window.​ (Chrome is the recommended broswer for this purpose.) Filenames may have to be revised for invalid characters if present : “*:<>?/\|​. The maximum filesize for Teams is 15GB for an individual file.

Voice/video calls, online meetings & classes

Microsoft Teams can be used for all of the above.